Oral Presentations

For on-site participants

• Be seated in the “Next Speaker” seat on the front-left side 10 minutes before your presentation.
• Follow the chair’s directions regarding the program.
• Prepare all slides in English.
• Although there is no slide limit, keep your presentation within the time limit provided by the conference secretariat.
• All on-site general presentations require both oral and poster formats in English.
• If unavoidable, online participation with a narrated slideshow using the recording function in PowerPoint (the speakers of the symposiums can give live presentation) may be allowed but the administration office should be notified at least one month before the meeting.
• Preview the functionality of your presentation data at the PC Reception Desk at least 60 minutes before the session (30 minutes for early morning sessions).
  • PC Reception Desk (Wink Aichi 5F Foyer)

    • July 24 (Thu): 14:00-18:00

    • July 25 (Fri): 8:00-17:00

    • July 26 (Sat): 8:00-15:00

  • No data editing is allowed at the PC Reception Desk to avoid congestion.
  • Bring data on a USB flash drive, scanned with up-to-date antivirus software.
  • In the event of technical problems, keep a backup of all data.
  • File name format: [Presentation Number_Name] (e.g., O1-1_SokaiTaro).

Presentation Format and Timing

For online participants

• Use your own PC with a stable wired internet connection.
• As a precaution in the event of technical difficulties, create a narrated slideshow using the recording function in PowerPoint and submit it to the administration office in advance.
• Presentations will be conducted via the Zoom platform.
• Log in 30 minutes before the session and wait with your audio muted.
• After the previous speaker has finished, unmute your audio, share your screen and begin your presentation when instructed to do so by the chair.
• If there is a Q&A session, the chair will gather questions and ask them verbally so please respond accordingly using Zoom platform (speakers of the symposium can use your microphone; others are asked to use “Chat” system.

Creating Presentation Data

• If you use Windows, please bring data created with Microsoft PowerPoint.
• If you are using Microsoft 365, please save it in pptx format.
• Use standard OS fonts only: Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia, and Times New Roman.
• The recommended slide size is 16:9 in Full HD (1920×1080) resolution.
• Confirm the functionality of the presentation data beforehand on a PC other than the one you use for creation, checking for any garbled text or layout issues.
• Animations and videos are allowed; however, embedded videos must be compatible with Windows Media Player (*.mp4 format recommended).
  • If you use videos, bring the video files along with the PowerPoint data.
  • If your presentation links to other data (images, videos, graphs, etc.), save the original data and confirm functionality in advance on another computer.
  • Bring your own laptop computer as a backup.
• Be aware that audio cannot be used.
• If you use a Macintosh, please bring your own PC. Any data that is kept will be deleted responsibly by the secretariat after the general meeting.

Bringing Your Own PC

• If your presentation includes video or audio, and if you use a Macintosh (Mac), bring your own PC for the presentation (please also bring the connectors that come with your PC).
• As a precautionary measure, please make sure to back up your data.
• If you bring your own PC, please confirm its operation at the PC Reception Desk and then bring the PC to the PC operator's desk at each venue at least 30 minutes before the session starts. After the presentation, the PC will be returned to you at the PC operator's desk.
• Please make sure to conduct a video check in advance at the PC Reception Desk.
• The method for external video output settings varies depending on your PC model and OS; therefore, please confirm in advance whether your PC supports external video output.
• The PC cable connector provided at the venue will be HDMI. If you will require a conversion connector, please make sure to bring your own.
• Please disable screen savers, virus checks, and power-saving settings in advance. If they are not disabled, screen savers, etc., may activate during your presentation.
• A restart may be necessary, so please set password input to “not required” in advance.
• Please be sure to bring your own power adapter for the outlet. Relying solely on the battery may cause problems.

Poster Presentations

• General presentations are requested to display posters as well.
• We will provide panels measuring 210 cm (H) x 90 cm (W), title number sheets, and pushpins for display in the poster venue.
• The presentation number will be displayed on the top left of the panel (20 cm x 20 cm), so please attach the title of the presentation, the name of the presenter, and the affiliation on the top right side.
• Please present the content of your presentation in English in the display space of the panel. Displaying is not allowed within 20 cm from the floor due to poor visibility.
  
• During the free discussion time, presenters should wear a presenter ribbon on their chest and wait in front of their posters to explain, discuss, and answer questions from participants.
• Venue and Time

  Poster Venue: Wink Aichi, 6F, Exhibition Hall

  Date	Poster setup	Poster viewing	Free discussion	Poster removal
  July 24 (Thu)	15:00-18:00	―	―	―
  July 25 (Fri)	8:30-11:00	11:00-18:00	18:10-18:55	―
  July 26 (Sat)	―	9:00-14:00	―	14:00-15:00

  *Please be sure to affix the poster by 11:00 on Friday, July 25.